Purchasing Dept. - Adam M. Letendre, Director

RFPs, RFQs & Bids

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County Administration Building to Limit Visitor Access

WOODSTOCK, Ill. – In an effort to prevent the spread of coronavirus, visitors to the McHenry County Administration Building at 667 Ware Road will be limited to the front lobby, effective Wednesday, March 18.  Visitors will be asked to remain in the lobby while an employee is brought down to the lobby to work with them. This step is being taken to protect county employees as well as the public.  We appreciate your patience and understanding as we all work together to deal with this unprecedented situation.  Many county functions, such as permit applications, can be done online by visiting our website at www.mchenrycountyil.gov. Also, to further promote social distancing, we encourage people to call or email the relevant department with questions before deciding whether to travel to the Administration Building.  For more information on coronavirus, visit the Department of Health website at www.mcdh.info. You also can follow the Department of Health and McHenry County on Facebook and Twitter to receive the latest updates regarding county services.

All RFP, RFQ or Bids must clearly state the name of the solicitation, the number, the opening date & time, as well as the bidder's information. Bidder's information should be on the outer mailing envelope, as well as on the inner package.

Submittals received after the due date & time will be rejected and returned to the vendor unopened.

DISCLAIMER:

Interested bidders may contact the Purchasing Department only. Other County Departments may not have all pertinent information regarding the solicitation or instructions to submit an RFP, RFQ or Bid.
All Questions for RFPs, RFQs & Bids must be made in writing to [email protected]  no later than 12:00PM (CST) according to the Schedule of Events in each solicitation.

A listing of awarded bids and RFPs from 2017 and earlier can be found on our Archive Awarded Bids & RFPs page.

McHenry County Government Center Third Floor Courtrooms Renovation

  • Department:Purchasing
  • Category:BID
  • RFP Number:20-28 Bid
  • Start Date:06/02/2020 9:34 AM
  • Close Date:06/23/2020 9:00 AM

Contact Person: Djuana Leonard, C.P.M., Procurement Specialist, Email: [email protected]

Unofficial Bid Tally

SCHEDULE OF EVENTS

June 9-10 Site visit by appointment only. Contact Facilities Maintenance Manager, R. Pfeiffer at 815-334-4492 or email  [email protected]. Site visits will be offered at 7:00 a.m.-8:15 a.m., 11:45 a.m.-12:45 p.m. and 3:15 p.m.-4:00 p.m. on June 9th and June 10th ONLY. Courtrooms must be cleared no later than 8:30 a.m.

Due to COVID, the site visit will not be followed by a pre-bid meeting. We respectfully ask all participants to exit the premises following your scheduled site visit. Questions or clarifications must be submitted in writing to [email protected]. Note: Site visit requirements: All participants must bring/wear a face covering. Gloves are optional.

June 12, 2020     Vendor questions due. Submit questions via email to [email protected] no later than 12:00 p.m. (NOON)

June 17, 2020     Vendor questions answered via Addendum; emailed and posted here, no later than 4:00 p.m.

June 23, 2020     Bid due no later than 9:00 a.m. (CST) Original bid or Electronic bid emailed to [email protected]. (20mb limit per email)

BIDS ARE DUE NO LATER THAN 9:00 A.M.  - BIDS WILL BE OPENED AT 11:00 A.M. DURING A WEBEX MEETING. THERE WILL BE NO ONSITE BID OPENING. 

Bid Submission checklist:

  • Mandatory bid pages (Bid form, References page, Certification/Signature page)
  • Scanned bid bond/check
  • Contractor's Qualification Statement (CBJ form, SECTION 00 2113-A), completed

June 23, 2020     Bid opening to be conducted via WebEx meeting at 11:00 a.m. ** TO BE INVITED TO BID OPENING, THE "NOTIFICATION/INTENT" FORM MUST BE COMPLETED AND EMAILED TO [email protected]

NOTIFICATION/INTENT FORM

Bid 20-28 Document, Drawings

Site Visit Sign-In Sheet

Addendum 1

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