Information Request
Freedom of Information Act (FOIA) 

 

The information you are seeking may likely already be accessible on this website and may not require you to submit a Freedom of Information Act (FOIA) request.  

 

Please navigate this website using the tools on the homepage or On-line Services page. If the property for which the records are sought is located in a municipality, please contact the municipality directly for obtaining the records.   A list of municipalities and other agencies can be found here:   Other Links  

 

If you would like to submit a FOIA request, please carefully read the information below. Illinois law requires public bodies to comply with or deny a FOIA request within five business days, unless the time for response is extended for an additional five business days, as allowed under the law.   A request for records to be used for a commercial purpose requires a public body to respond within 21 business days. 

 

Methods to Request Information and Public Records
Please complete the Online FOIA Request Form or you can mail, fax, email, or hand-deliver directly to the department for which the records are being sought. Click here to download a PDF Form

 
Please be specific in the nature of your request in order for FOIA Officers to process your request more efficiently. (Illinois law does not require you to submit on the FOIA Request Form, but the request should be in writing).  *Electronic records can be requested and will be provided, as allowed under the law. 

 

Copy Fees (Some fees are regulated by state statutes):
   • First 50 pages are free (black & white, letter or legal size)
   • 15 cents per page thereafter (black & white, letter or legal size)
   • Actual costs of copying for color copies  

 

FOIA OFFICERS:

Linda FitzGerald

Vernon Paddock

Katherine C. Schultz

 

 

ACCESS TO RECORDS:

 

Requests for records may be made by mail, by email or in person.  Many records are available and posted on the County Clerk’s web page.  Some records, such as vital records, will have limited or no access.

 

   

COUNTY CLERK – LIST OF RECORDS AND DOCUMENTS

 

VITAL RECORDS

                Births 

                Deaths

                Marriages

COUNTY BOARD RECORDS

                Board of Supervisor Records

                County Board Documents

                                Minutes

                                Ordinances

                                Resolutions

                                Committee Meeting Reports

                Zoning Maps

REAL ESTATE TAXES

                 Annexation and Disconnection Ordinances

                 Budgets

       Levies

       Tax District Assessed Valuations

       Tax Extensions

       Tax Rates

       Financial and Audit Reports for Taxing Districts

       Dual Assessment Changes

Mobile Home Tax Registration Forms

DELINQUENT TAXES

                tax Sale Judgement Book

                Tax Sale Certificates (copies)

                Take Notices (copies)

                Cancellations of Sales

       Documents supporting the addition of fees

       Claim Forms and Copies of Checks issued

       Tax Deed Petitions and Orders

       Forfeiture Records

       Listing of Tax Buyers

ELECTIONS

                Voter Registration

                                Registration Records

                                Precinct Boundary Maps and Descriptions

                                Maps of State and Federal Districts

                                Voting Record of Registered Voters

                                Deputy Registrars

                Petitions of Candidates (when filing required with the County Clerk)

                Certifications of Candidate filings (Federal, State and Local)

                Polling Locations

                                ADA Survey Forms

                Ballots

                Absentee Ballot Request Files

                Judges of Election Reports

                Election Day Records

                Election Results

                                Precinct Reports

                                Accumulated Reports

                                Canvass Reports

                Registry of Elected Officials

MISCELLANEOUS

                Assumed Name Business Filings

                Office Budgets

                Correspondence

                Notary Public Commission Registry

                Economic Interest Statements

                Campaign Disclosure Filings

                Miscellaneous Filings

                                Appointments

                                Bonds

                                Oaths

                Payment Records for County Bills (Claims)

                Freedom of Information Requests and Denials

                Prevailing Wage Notices from State

                Prevailing Wage Resolutions adopted by Various Jurisdictions

                Jail Inspection Reports

      Estray Notices

                Mining Permit Applications

                Livestock Brand Registrations

                McHenry County Map Books

                County Vehicle Titles

                County Yearbooks

                Valley Hi Cemetery Board Records

 

OPERATING BUDGET:  

www.co.mchenry.il.us/departments/CountyAdministration/Pages/CurrentBudget.aspx  

 

Complete County Budget also available online.

 

FUNCTION:

 

The duties and responsibilities of the County Clerk’s office are many and varied.  Listed below are some of those duties and responsibilities:

Maintaining and issuance of Vital Records, including issuance of Marriage Licenses

Clerk of the County Board and Keeper of the Board Records

Tax Extension which includes the calculation of Real Estate Tax Bills and all of the processes and record keeping that is required                 

Tax Redemption which is the calculation and collection of delinquent taxes

Administering the filing of numerous public documents

Conducting and administering voter registration and all election proceedings in the County

 

CONTACT:

 

LOCATION & PHONE NUMBER:

 

                McHenry County Administration Building

                667 Ware Rd., Room 107

                Woodstock, Il  60098

                815-334-4242

                Fax  815-334-8727

                Email: CountyClerkFOIA@co.mchenry.il.us

 

MAILING ADDRESS:

 

               McHenry County Clerk’s Office

               2200 N. Seminary Ave.

               Woodstock, Il  60098

 

HOURS TO INSPECT/REVIEW RECORDS:

8:00 AM to 4:30 PM  Monday – Friday

 

EMPLOYEES:

20 full-time employees